Service description
When a business moves, expands, or reconfigures a full floor, the decisions made in the first few weeks determine whether the resulting space supports the team or fights it. We join the project at the briefing stage, translate operational and HR requirements into spatial principles, and work alongside your architect or interior designer to ensure ergonomic and acoustic standards are embedded from the start — not bolted on at the end. We attend key design review meetings and provide written sign-off at each milestone.
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Who this service is for
This service is for organisations planning a relocation, a floor expansion, or a full reconfiguration of an existing office. It is particularly relevant when HR, operations, and facilities teams each have a stake in the outcome but no single document yet translates those requirements into spatial terms that an architect or interior designer can act on.
We work alongside your existing design team — we do not replace the architect or interior designer. Our role is to provide specialist ergonomic and acoustic requirements, attend key design review meetings, and give written sign-off at each milestone so that the design team has a clear, documented brief to work from at every stage.
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How the engagement is structured
We begin with a briefing workshop that brings together HR, operations, and facilities stakeholders to surface requirements around density, zoning, circulation, and team adjacency. The output is a spatial principles document that the design team can use as a reference throughout the project. From that point, we attend up to four design review meetings and provide written sign-off at the schematic, design development, and construction-document stages.
The engagement closes with a post-occupancy review visit at ninety days after move-in. We return to the completed space, observe how staff are actually using it, and produce a short report noting any adjustments worth making. This gives you documented evidence of outcomes and closes the loop on the original brief.
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The measure behind every spatial decision
Every spatial recommendation we make is grounded in anatomical principles and Canadian occupational health guidelines. That means workstation density, circulation widths, zone separation, and soft-seating placement are all specified with reference to how people actually move and gather — not simply how furniture fits on a plan.
Our spatial principles document translates those requirements into a format that is directly usable by architects and interior designers. It covers density ratios, zoning logic, circulation flow, and team adjacency, giving the design team a precise brief rather than a general aspiration. The goal is that ergonomic and acoustic standards are embedded in the design from the first schematic, not negotiated in at the end.
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Working alongside your design team
Our consultants are experienced in the language and rhythm of design processes. We know when to contribute and when to step back, and we understand that the architect or interior designer remains responsible for the full design. Our written milestone sign-offs are structured to support that relationship — they confirm that ergonomic and acoustic requirements have been addressed at each stage, without overstepping into design decisions that are not ours to make.
If your project also involves an ergonomic audit of your current space, the audit findings feed directly into the briefing workshop. This gives the design team a clear picture of what the existing layout is failing to deliver, and ensures the new design addresses those specific gaps rather than repeating them.
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Combining with an ergonomic audit
For organisations redesigning an existing office rather than moving to a new one, combining this service with our ergonomic audit is particularly effective. The audit produces documented evidence of how the current layout is affecting posture, movement, and comfort — evidence that then informs the briefing workshop and the spatial principles document.
This combination means the design team begins with a grounded understanding of what is not working, not just a wish list of what should improve. It also gives HR and operations a stronger internal case for the investment, because the brief is backed by observed data rather than assumption.
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Preparing for the briefing workshop
The briefing workshop is most productive when the right people are in the room. We recommend including representatives from HR, operations, and facilities, as well as any senior managers whose teams will be significantly affected by the reconfiguration. If a project manager has already been appointed, their attendance is also valuable.
Before the workshop, it helps to gather any existing floor plans, headcount projections, and team-structure information you have available. If staff surveys or feedback on the current space exist, share them with us in advance. The more grounded the starting point, the more precise the spatial principles document we produce — and the more useful it will be to your design team from day one.
What the service includes
- Briefing workshop with HR, operations, and facilities stakeholders
- Spatial principles document (density, zoning, circulation, adjacency)
- Ergonomic and acoustic requirements schedule for design team
- Attendance at up to 4 design review meetings
- Written milestone sign-off at schematic, design development, and construction-document stages
- Post-occupancy review visit at 90 days after move-in
How an engagement unfolds
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Discovery call
We begin with a 30-minute call to understand your organization's size, current challenges, timeline, and priorities. This shapes the scope and ensures we propose only what you actually need.
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Scope and proposal
Within 3 business days we send a written proposal with a clear scope, deliverable list, timeline, and fixed fee. No hourly billing surprises.
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On-site engagement
Our senior consultant arrives on the agreed date, conducts measurements, observations, and interviews, and photographs every relevant zone. Staff disruption is kept to a minimum.
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Analysis and documentation
We analyse findings, produce annotated floor plans, specifications, and strategy documents, and apply a thorough internal review before sending anything to you.
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Delivery and walkthrough
We present findings and recommendations in a structured walkthrough meeting — in person or by video — and answer questions from your team. One revision round is included.
Price
| Up to 50 workstations | $8,500 |
|---|---|
| 51–150 workstations | $14,000 |
| 151–300 workstations | $22,000 |
| Additional design review meeting | $1,200 |
Gross prices are for guidance only. You will receive an exact quote before work begins.
Frequently asked questions
At what stage should we bring you in?
Ideally before the architect produces the first schematic layout. The earlier we join, the less costly it is to embed ergonomic and acoustic requirements. We can join later, but some design decisions may already be fixed.
Do you replace the architect or interior designer?
No. We work alongside your design team as a specialist consultant. We provide requirements and review drawings; the architect or designer remains responsible for the full design.
What happens at the 90-day post-occupancy review?
We return to the completed space, observe how staff are using it, and produce a short report noting any adjustments worth making. This closes the loop and gives you documented evidence of outcomes.
Can this service be combined with the ergonomic audit if we are redesigning an existing office?
Yes. The audit findings feed directly into the briefing workshop and give the design team a clear picture of what the current layout is failing to deliver.
